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There's no denying the fact that Microsoft Outlook and Outlook Web are solid email managers. They offer diverse options managing emails as well as calendars. And when it comes to scheduling meetings, Outlook allows you to dabble with several services, including Zoom and Skype. So, if you are looking for a way to add Skype meetings to Outlook, you have come to the right place.
Whether it is for business or just catching up with friends, Skype has been around since 2003. Thankfully , the process of setting up a Skype Meeting to Outlook is easy and doesn't require much time. So, let's get going.
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Download Skype for Business on Mac from Microsoft and install it. Once installed, links to join a meeting will open in the native application without needing to install any web plug-ins. The Skype for Business Web App doesn't seem to work on macOS Catalina. Most of the users use the standard Mac OS calendar app and not Outlook. However, Skype for Business only integrates Outlook when scheduling a meeting. It would be great to schedule a meeting and integrate this functionality with the standard calendar app instead of buying Outlook to do so. The Skype for Business Web App plug-in is required for audio, video, and screen sharing during a Skype Meeting. If you joined the meeting but can't connect to the Skype Call or can't see meeting content, try the basic troubleshooting steps first, and then review the list of common issues and errors if necessary. Record video and audio calls using Call Recorder for Skype. If you are running Mac OS X 10.8 Mavericks or later then the easiest way to record Skype audio and video calls is to use an app called. Getting your team together is as easy as sharing a link. With one click, anyone can join your online meeting, from any device. You can choose to meet right away, or schedule from Outlook for later. You can join a Skype for Business meeting right from the main window, if the meeting was set up by an organizer inside your company. Join with Skype for Business on Mac. In the Skype for Business on Mac main window, find and double-click the meeting you want to attend, or click the Join button.
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How to Add Skype Meeting to Outlook Meeting
Step 1: Before you add a Skype meeting to Outlook, you must check if your Outlook already has the said add-in.
To do so, click on File > Options, and select Add-ins from the menu.
You should notice the said Add-in in the list under Active. Once done, head over to the main window of Outlook and click on Home > New Items.
Step 2: Select New Meeting and you will see the Skype Meeting icon on the ribbon. Now, whenever you click on it, a link for the meeting will be auto-generated and pasted on the meeting body.
Hence, you must pick the start time and end time beforehand. After that, Outlook will generate the corresponding Skype meeting link.
Then you can add the remaining details like Agenda and that's about it. You just need to send it away.
The good thing about Skype meetings is that Outlook users will view the option to join the Skype meeting at the top of the invite, whereas non-outlook users, such as Gmail users, will see the option to open the Skype web app in their invite. Yep, no mismatch at all.
You will see the reminder pop-up when the meeting draws near just like with most Skype meetings.
However, there are a few things you need to keep in mind before you proceed. For one, Skype and Outlook works only for Skype for Business users. Secondly, the username used in both Skype and Outlook needs to be the same. Otherwise, you will receive a configuration error.
In case you are using two Outlook accounts, make sure you switch to the account which is configured for your Skype account.
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Read MoreHow to Add Skype Meeting to Outlook Web
Step 1: Unlike the desktop version of Outlook, adding a Skype meeting to Outlook Web is easy on the eyes and more intuitive.
Head over to the Calendar tab by clicking on the calendar icon on the bottom-left corner.
Step 2: Click on the New Event button will open the scheduling window. Make sure that you maximize it to see all the options.
Step 3: After you have added all the details like date, time, and the meeting title, toggle the button for Skype meeting, as shown in the screenshot below.
Following that, you will see the link for the Skype meeting added to the meeting body invite.
Also, you can explore additional features like Response options. If you do not want the invite to be forwarded to others, and unselect the option for Allow forwarding.
Once everything has been finalized and the invite sent, you will see the details on your calendar with all the other details. And yes, there's the nifty option to join the meeting from there.
So, that is how you can add and configure Skype meetings on Outlook and Outlook Web.
And that isn't the end. We have a couple of nifty tips and tricks for Outlook, so continue reading.
Bonus Outlook Tricks
1. Open Skype from Web
Did you know you can access Skype chat windows right from Outlook Web? Yep, you read that right. There's a nifty Skype option on the top ribbon.
All you need to do is select it, and you will see the ongoing chats and the other options.
To start a chat, click on any one of the names and you will see the chat windows open at the bottom.
The best thing? You can keep multiple windows open at the same time.
2. Change Theme
Outlook Web gives several new options when it comes to themes. From bright purples to cool blues, it has them all. However, the (quick) Settings only displays five themes. You will get over them in a short time.
To switch over from that default theme, click on the View all Outlook Settings button at the bottom of Settings and head over to General > Appearance, and pick one from the list. As simple as that!
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Click here to see our outlook articles pageMark the Date
Other than Skype, Outlook also lets you add Zoom meetings. What you will love about it is that you can have both the options at the same time, so that you can schedule your meetings at your convenience.
Next up:Want to switch over from the default signature format on Outlook? Check out the article below to find out how to add and edit signatures on Outlook Web, desktop, and phone.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextHow to Add and Edit Signatures in Outlook Web, Desktop and PhoneAlso See#meetings #outlook
Did You Know
Zoom started in 2012 in the United States.
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Due to the coronavirus outbreak, millions of employees and students are asked to work from home. These social distancing measures are taken to keep us away from getting into physical contact – and creating a virtual connection via video conferencing software.
But the reality of Hangout Meets & other video conferencing software, like FaceTime for PC, is a mix of confusion. Therefore, here we bring simple ways to set up a Zoom and Skype Meeting on Mac and PC.
Is there a difference between FaceTime, Zoom, and Skype?
Well, Skype is a hybrid between Zoom and FaceTime. Zoom is quite a different video calling software. Using it you can make calls to up to 500 people as it focuses on enterprises. To connect with others when using Zoom you don’t need to have contact’s email or phone number. By using a link or meeting ID people can use Zoom calls. While on the other hand, unlike FaceTime, Skype allows calling up to 50 people.
Zoom is mostly used to host a webinar.
Now that we know how these video calling applications differ let’s learn how to set up FaceTime, Zoom and Skype meetings.
How to set up Zoom on a Mac?
Follow the instructions below:
1. Visit the Zoom website to Sign Up for a free account.
Note: You can join meetings using the meeting ID in your browser without an account. However, to host a meeting you’ll need to create one.
2. Once the account is created, you’ll get an option to download the app. Use it to get the Zoom app.
You are now all set to use this video conferencing app.
If you get the following message while using Zoom don’t panic. When you don’t have Zoom installed you get this message.
How to set up Zoom on iPhone and iPad?
Follow the step by step method:
1. To get the Zoom cloud meeting app click here.
Skype Apps For Mac
2. Next, enter the meeting ID and tap on Join a Meeting button.
3. However, if you don’t have a meeting ID you will need to create an account to host meetings.
How to host Zoom calls?
To host a Zoom meeting, you need to be logged in to your Zoom account. Once you are logged in follow the steps below:
1. Launch the app.
2. Tap/click the New Meeting button to start a fresh meeting. However, if you want to schedule calls, click or tap the Schedule button.
Skype Meeting App For Mac
3. Once the call starts during the time, you can add people by clicking the Invite button (Mac). If you are using Zoom on iPhone or iPad, tap the Participants tab present at the bottom.
Note: Since you are hosting a zoom meeting using a video conferencing app you can share the screen as well as video.
To know more about this cloud video conferencing app you can visit here.
How to set up FaceTime on Mac?
FaceTime is the most convenient and easy to use ‘work from home’ video conferencing app. Since this video calling app comes pre-installed in Apple devices, there’s no need to download or sign in additionally. Using it you can make video calls to everyone using an iOS device. The only disadvantage of this video calling app is that it is not available for Windows.
However, there are certain alternative apps to FaceTime for PC, that you can use on Windows. To use them you need to install Bluestack and then install the app. We do not suggest using such FaceTime for the PC app, it might harm your PC.
However, if you are a Windows user you can use Zoom or Skype. Both these apps are the best video conferencing apps.
To set up FaceTime go to Settings > FaceTime.
And that’s it!
Note: Using FaceTime you can call up to 32 people at a time.
How to setup Skype?
Owned by Microsoft, Skype comes preinstalled on your PC. To use it on Windows you just need to create an account, which you can do via Outlook or Hotmail ID. Once done you can search for your contact and start interacting with them.
Being the oldest video call app, Skype has become a mainstream platform and is used for video conferencing mostly everywhere.
- Using it you can share screens, images, documents, etc.
- To use Skype on Mac click here to download it.
- Once installed create an account > sign in and you are good to go.
If you want to use this video conferencing app on iPhone or iPad click here to download it.
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Bottom Line
This is all for now, using these simple steps you can set up these best cloud video conferencing apps on your Mac and PC. If you are having a hard time selecting the right video call software try the ones we explained. Each of them is perfect in their own way.
Using FaceTime, you can connect with up to 32 people while using Zoom you can connect with up to 500 people and Skype allows users to connect with 50 people at a time. Those who want to save time or are looking for cloud video conferencing software try using Skype or Zoom.
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Do let us which video call app you prefer using and why?
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